How we found your details

Our emails carry one line: “How we found your details: https://landhold.com/privacy”. This is the answer.

We are a private buyer of commercial freehold property in the United Kingdom. We write to two kinds of people.

  • Owners and officers of companies that own commercial property. We find you in open public registers, because the register records that your company owns a particular building. Section 2a lists every register we read.
  • Property professionals. Agents, architects, surveyors, asset managers, managing agents and funds whom we deal with in the ordinary course of buying property. Section 2c explains how we come to hold your details.

We write to you in your professional capacity, about property, and about nothing else. You can tell us to stop at any time and we will, permanently. Section 8 says how.

1. Who we are

Landhold is a private UK buyer of commercial freehold property. We are the controller of the personal data described in this notice: we decide what is held and what it is used for.

  • Legal entity: Landhold Developments Limited, registered in England and Wales, company number 10039581
  • Registered office: 1345 High Road, London N20 9HR
  • Trading name on this website: Landhold

2. What we hold about you, and where it came from

What we hold depends on how you came into contact with us.

2a. Information from open public registers

If you are a director, partner, trustee, company secretary or other registered officer of a UK company, LLP, charity or similar body, we may hold your full name and any former registered names, your role and the dates of your appointment, the entity you are an officer of and its registration number, that entity’s registered and trading addresses, and its filed accounts, charges and insolvency status where a public register publishes them.

We read these registers:

  • Companies House
  • HM Land Registry’s Commercial and Corporate Ownership Datasets
  • The Charity Commission for England and Wales
  • The Care Quality Commission
  • Ofsted’s Early Years and Childcare register
  • The Food Standards Agency Food Hygiene Rating Scheme
  • The Energy Performance Certificate register
  • The Insolvency Service’s disqualified directors register
  • The London, Edinburgh and Belfast Gazettes
  • Other UK public registers operated by sector regulators, including the Environment Agency, the Health and Safety Executive and the Information Commissioner’s Office, where the regulator has published an enforcement record relevant to a company we are researching

These registers are open to the public and exist, among other purposes, to support legitimate scrutiny of UK trading entities.

2b. Information from business contact data providers

To find a professional email address for an officer we have already identified in a public register, we may obtain that work address and associated professional details such as job title and employer from Apollo (apollo.io) or Hunter (hunter.io). Each compiles its data from publicly available business sources and processes personal data on its own lawful basis. We use them to confirm a likely professional address, never to build a list from scratch.

2c. Information about property professionals we deal with

If you are an agent, architect, surveyor, asset manager, managing agent or work for a fund, we may hold your name, your employer, your professional role and your work email address, together with a record of our dealings with you.

These details reached us in the ordinary course of our business as a property buyer: because you or a colleague gave them to us when we dealt with each other over a property, or because they are published as professional contact details on your employer’s own website.

2d. Information you give us

If you reply to one of our emails, accept a meeting or otherwise correspond with us, we hold that correspondence and anything further you choose to share, such as details of a property, your role in a proposed transaction, or your professional advisers.

2e. Information we generate

We hold internal notes on the research behind our approach, on any conversation that follows, and on the progress of any transaction. We also hold suppression records: if you ask us to stop, we keep the minimum needed to honour that permanently.

3. How we use it

  • To identify owners of UK commercial freehold property who may be open to a direct sale.
  • To send a short business to business email to the relevant person.
  • To keep in touch with property professionals about what we are buying and selling.
  • To maintain a record of contact preferences, in particular our suppression list.
  • To answer your replies and progress any conversation that follows.
  • To carry out due diligence and complete any transaction that proceeds.
  • To meet our own legal obligations, including anti money laundering checks, accounting and tax records, and statutory retention of property transaction records.

We do not sell, rent or licence your personal data to anyone for their own marketing. We do not use special category data within the meaning of Article 9 UK GDPR to decide who to contact. We do not make solely automated decisions about you that have legal or similarly significant effects.

4. Lawful basis

  • Article 6(1)(f) UK GDPR, legitimate interests, for the business to business contact described in section 3. The interest we pursue is identifying owners who may wish to sell commercial freehold property and offering them a direct route to a sale, and keeping working relationships with property professionals. We have completed a Legitimate Interests Assessment recording the purpose, necessity and balancing tests. It is available on request using the details in section 9.
  • Article 6(1)(b), performance of a contract, from the point you or your company enter negotiations or a transaction with us.
  • Article 6(1)(c), legal obligation, for statutory record keeping, anti money laundering and tax obligations.
  • Article 6(1)(a), consent, only where consent is the appropriate basis, for example an optional mailing you have actively opted into.

PECR. The Privacy and Electronic Communications Regulations 2003 regulate marketing email. Our email is directed at corporate subscribers, meaning people at UK limited companies, LLPs and similar bodies acting in a professional capacity, which Regulation 22 treats differently from email to individual subscribers. Where we can tell that an address belongs to a sole trader, a non LLP partnership or a personal mailbox, we treat the recipient as an individual subscriber and do not send without consent.

5. Who we share it with

We share personal data only to the extent needed for the purposes above.

  • Our outreach technology provider, an independent contractor that builds and operates the system we use to research prospects and to send and receive this email through our own mailboxes. It acts only on our instructions and does not use your data for its own purposes.
  • Google Workspace and Microsoft 365, as the mail infrastructure for the mailboxes our email is sent from and received in.
  • SalesHandy (SalesHandy Inc., United States), which has access to those mailboxes for deliverability maintenance, and which also holds a copy of our professional contact list (name, work email address, company and company website) uploaded in August 2026 for a campaign that was never started. Our outreach email is sent by our own system through the mailboxes named above, not by SalesHandy.
  • Our email address checker, which tells us whether a work address we already hold is still in use before we write to it. We send it the address and receive a deliverability result. It is not used to find new contacts, and it adds nothing to what we hold about you. Today this is Hunter (hunter.io), the same supplier named in section 2b.
  • Vercel and Supabase, which host the systems that hold our records.
  • Our professional advisers, meaning solicitors, surveyors, valuers, accountants and lenders, where a transaction proceeds.
  • Companies House, HMRC, HM Land Registry and other UK statutory bodies, where we are required to file or are reading a public register.
  • Law enforcement, regulators and courts, where the law requires it.

We do not share personal data with other commercial third parties for their own purposes.

6. International transfers

Some suppliers are outside the United Kingdom. Where that involves a transfer of your personal data out of the UK we rely on the International Data Transfer Addendum to the EU Standard Contractual Clauses issued by the Information Commissioner, or on the UK Extension to the EU to US Data Privacy Framework where the supplier is certified under it. This applies to SalesHandy, to Apollo, to Hunter, and to our hosting and mail suppliers to the extent they process data outside the UK. Google Workspace and Microsoft 365 offer UK and EEA data residency and we rely on their published UK GDPR terms. You may ask for a copy of the relevant safeguard using the details in section 9.

7. How long we keep it

  • Research and contact data where there has been no substantive reply: for the duration of the relevant approach, up to 24 months, and for 12 months after it closes. Then deleted, unless we have another lawful basis to keep it.
  • Suppression records, meaning the minimum needed to honour an objection: kept indefinitely, because we need the entry in order never to contact you again. It is used for nothing else.
  • Correspondence and meeting notes where you replied but no transaction followed: six years from the last substantive contact.
  • Transaction records where a purchase or sale completed: seven years after completion, in line with tax, anti money laundering and property law obligations.
  • Statutory filings are kept for the period the relevant statute requires, which can exceed seven years.

If you ask us to delete your data we will, unless the law requires us to keep it. A suppression record is an example of data we keep precisely because you objected.

8. Your rights, and how to tell us to stop

You have the right of access, rectification, erasure, restriction, objection and data portability, and the right not to be subject to solely automated decisions with legal or similarly significant effect.

To stop hearing from us, reply to any email from us and say so, or write to the address in section 9. A reply is enough. You do not need to use any particular wording, you do not need to give a reason, and you will not be asked to confirm. We add you to our suppression list, which is permanent, and when the person who replies works for a company we are approaching about a specific building we stop contacting that company about it as well.

For any other right, contact us using section 9. We respond within one calendar month, at no charge, unless a request is manifestly unfounded or excessive.

You can also complain to the Information Commissioner’s Office at any time, and you do not have to contact us first.

  • ico.org.uk
  • 0303 123 1113
  • Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

9. Contact

  • Email: land@landhold.com
  • Post: Landhold Developments Limited, 1345 High Road, London N20 9HR
  • Telephone: 020 8446 6700

This notice was last updated on 6 October 2026.